If you’re looking for a comprehensive suite of apps, products, and services for your business, the two main contenders you have to consider are Google’s G Suite and Microsoft’s Office 365. At a glance, both services offer similar apps and products for a similar price, but is one better for businesses?
Pricing and Features
Most business owners start by looking at the price tag, but the pricing of G Suite and Office 365 are fairly comparable. You can get a basic plan for about $5 per user per month, with more advanced plans available in the $10-25 per user per month range. Even basic subscriptions will grant you access to most apps and services, but if you want extra storage and more controls, you’ll need to upgrade to a bigger plan. Because of the similarities here, neither platform has an advantage.
Outlook vs. Gmail
One of the most common apps you’ll use in each suite of products is email. Google offers Gmail, while Microsoft offers Microsoft Exchange (commonly used in coordination with Outlook, a 365 product). Comparing Gmail vs. Outlook, there are both objective and subjective factors to consider.
Some employees prefer Outlook over Gmail simply because they’re more accustomed to its layout, while some employees prefer Gmail because it suits their work style. Overall, these platforms are very similar, but Gmail tends to offer much more customizability—and dozens of apps, extensions, and add-ons that can improve your productivity and performance. That gives G Suite and Gmail a slight advantage.
Both platforms offer cloud storage for their users, with increased storage for more expensive plans. G Suite’s basic plan gives you 30 GB of storage for each user, with unlimited storage for their highest-level plans. Office 365 offers 1 TB of storage for each user with all their plans, plus 50 GB of storage dedicated to email.
Both platforms have functionality that allows for convenient sharing and exchanging of files and information, thanks to Google Drive and Microsoft OneDrive. If you have exceptional storage needs (more than 1 TB per person), G Suite is the way to go, since it offers unlimited storage.
Office 365 comes with all the apps you’ve come to know with Microsoft Office over the years, including Microsoft Word, Excel, PowerPoint, Outlook, and OneNote. By most standards, these are still the most universal and useful apps for basic office functions, giving Office 365 a slight edge (if for no other reason than familiarity). However, G Suite comes with a ton of apps as well, including Google Docs, Sheets, Slides, Drive, Calendar, Hangouts, and more—making it a formidable competitor.
Ultimately, there’s no clear answer for whether G Suite or Office 365 is better for businesses. There are some clear distinctions; for example, G Suite is better if you want unlimited storage, or if email is a major priority, while Office 365 is better if you want the most robust and universal apps. Evaluate your business’s specific needs, and go with the solution that makes the most sense to you.